Privacy Policy

Privacy Notice: North Walsham & Friesenried Twin Town Association

Last Updated: February 11, 2026

1. Introduction

The North Walsham and Friesenried Twin Town Association ("we," "us," or "the Association") is committed to protecting the privacy and security of your personal data. This notice explains how we collect and use your information when you visit our website, join as a member, or attend our events.

2. The Information We Collect

We may collect and process the following data:

Contact Information: Name, email address, phone number, and postal address (provided when you join the Association or contact us).

Membership Details: Records of your membership status and subscription payments.

Event Bookings: Information provided when purchasing tickets for events (e.g., Quiz Nights or fundraising dinners).

Technical Data: Your IP address and browsing behavior on our website (via cookies).

3. How We Use Your Data

We use your information for the following purposes:

Administration: To manage your membership and keep you informed about Association business.

Communication: To send you our newsletter and updates about twinning activities and events.

Event Management: To process bookings and manage attendance at our social and fundraising events.

Legal Compliance: To meet any legal or charitable reporting obligations.

4. Legal Basis for Processing

We process your data under the following legal bases:

Contract: To fulfill our obligations as a membership association.

Consent: Where you have explicitly signed up for our digital newsletter.

Legitimate Interests: To promote the friendship and cultural exchange between North Walsham and Friesenried.

5. Sharing Your Data

We do not sell or rent your personal data to third parties. We may share your information only with:

Service Providers: Trusted partners who help us run our website or manage our email communications (e.g., Mailchimp or Wix/Squarespace).

The Friesenried Committee: Only when necessary for organizing specific twinning exchange visits, and always with your prior knowledge.

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way.

7. Your Rights

Under GDPR, you have the right to:

Request access to your personal data.

Request correction or erasure of your data.

Object to or restrict the processing of your data.

Withdraw consent at any time (e.g., by clicking "unsubscribe" in our emails).

8. Contact Us

If you have any questions about this privacy notice or our data practices, please contact our Data Protection Officer at: Email: [Insert Association Email Address] Address: [Insert Registered Address in North Walsham